What if a guest needs to cancel because of an emergency?
We may be able to issue a refund if a guest has to cancel because of an emergency.
This Extenuating Circumstances Policy explains how cancellations are handled when unforeseen events beyond your control arise after booking and make it impracticable or illegal to complete your reservation. This Policy applies to reservations for both accommodations and Experiences.
When this Policy allows for cancellation, it controls and takes precedence over the reservation’s cancellation policy. Guests that are impacted by an event covered by this Policy can cancel their reservation and receive, depending on the circumstances, a cash refund, travel credit, and/or other consideration. Hosts that are impacted by an event covered by this Policy can cancel without adverse consequences, but, depending on the circumstances, their calendars may be blocked for the dates of the cancelled reservation.
What events are covered
This Policy uses the term “Event” to refer to the following situations that occur after booking, are unforeseen at the time of booking, and prevent or legally prohibit completion of the reservation.
Changes to government travel requirements. Unexpected changes to visa or passport requirements imposed by a governmental agency that prevent travel to the destination. This doesn’t include lost or expired travel documents or other personal circumstances relating to a guest’s authorization to travel.
Declared emergencies and epidemics. Government declared local or national emergencies, epidemics, pandemics, and public health emergencies. This does not include diseases that are endemic or commonly associated with an area—for example, malaria in Thailand or dengue fever in Hawaii.
Government travel restrictions. Travel restrictions imposed by a governmental agency that prevent or prohibit traveling to, staying at, or returning from the Listing location. This does not include non-binding travel advisories and similar government guidance.
Military actions and other hostilities. Acts of war, hostilities, invasions, civil war, terrorism, explosions, bombings, rebellions, riots, insurrection, civil disorder, and civil unrest.
Natural disasters. Natural disasters, acts of God, large-scale outages of essential utilities, volcanic eruptions, tsunamis, and other severe and abnormal weather events. This does not include weather or natural conditions that are common enough to be foreseeable in that location—for example, hurricanes occurring during hurricane season in Florida.
What is not covered
Everything else. This Policy only allows for cancellations for the Events described above. Everything else is excluded. Examples of situations that this Policy does not allow cancellations for include: unexpected disease, illness, or injury; government obligations like jury duty, court appearances or military duties; travel advisories or other government guidance (that fall short of a travel ban or prohibition); cancellation or rescheduling of an event for which the reservation was made; and transportation disruptions unrelated to a covered Event like road closures, as well as flight, train, bus and ferry cancellations. If you cancel a reservation in these cases, the amount refunded will be determined by the cancellation policy that applies to the reservation.
What to do next
If we notify you or publish information confirming that this Policy applies to your reservation, please follow the cancellation instructions that we provide. When we have notified you or published information about how this Policy applies, you should have the option to cancel under this Policy by going to your Trips page and canceling the impacted reservation. If you believe this Policy applies to your reservation, but we have not notified you or published information about the Event, please contact us to cancel your reservation. In all cases, you should be prepared to provide documentation that shows how the Event has impacted you or your reservation.
If you have questions, please contact us.
Other things to be aware of
This Policy applies to all reservations with a check-in date on or after the effective date. This Policy doesn’t apply to Luxe reservations, which are subject to a separate Luxe Guest Refund Policy.
How long does it take to get a refund?
We send refunds immediately upon cancellation and they usually show up within 3-5 days, but sometimes it takes as long as 15 days before they reflect on the original payment method. In some countries, such as Brazil and India, it can take up to 2 months for the refund to arrive.
What if I’m not sure what my reservation’s cancellation policy is or the policy doesn’t appear here?
We occasionally let hosts try new policies that we’re testing. Always refer to your reservation details—accessible for the cancellation policy that applies to your particular stay.
Changes and Cancellations
If you need to make changes or cancel a reservation, there are some fees you need to be aware of.
Upgrade or Downgrade
If you need to upgrade or downgrade your reservation, it can be done if availability allows and will cost €59, excluding the difference in cost between the two accommodations.
Check-in or Check-out Date Change
If you need to change your check-in or checkout date, the fees vary depending on how close to the original check-in date the change is. If it’s 15 or more days before check-in, then the change is free, but a €2.80 transaction cost may apply and a price difference may occur if the nights booked are more expensive. If the change is between 15 and 7 days before, then the fee is 2.5% of the total cost, with a minimum fee of €20. If it’s within 7 days of check-in, then the fee is 7% of the total cost, with a minimum fee of €35. If it’s within 48 hours, then the fee is 25% of the total cost, with a minimum fee of €80.
If you need to cancel your reservation and get a refund, the fees vary depending on how close to the original check-in date the change is. If it’s 15 or more days before check-in, then the cancellation is free but a €2.9% processing fee will be applied. If it’s between 15 and 7 days before, then a 10% fee of the total cost is applied, with a minimum fee of €50 plus a €2.9% processing fee. If it’s within 7 days of check-in, then the fee is 25% of the total cost, with a minimum fee of €100 plus a €2.9% processing fee. If it’s within 15 days of check-in, then a refund is not possible.
These fees do not include the fee changes.